Hall Rentals

Thank you for considering the Rio Terrace Community League Hall for your event! Our community hall is ideal for birthdays, family celebrations, meetings, workshops, showers, community gatherings, and more.

How to Book the Hall

1. Check Availability
   • Visit www.rioterrace.ca and review the Hall Rental Calendar to see if your preferred date is available.
2. Review Rental Information
   • Read the rental rates, insurance requirements, liquor licence information, and rental policies below.
3. Contact the Hall Rental Coordinator
   • Email: rioterracecl@gmail.com
   • Text: 780-232-3399

   Please include:

   • Requested event date
   • Event start and end time
   • Number of guests attending
   • Type of event
4. Confirm Your Booking
   • Once availability has been confirmed, you will receive a Rental Agreement.
   • Your booking is confirmed once the agreement has been signed and the required payments have been received.

Rental Policies

• Bookings are accepted on a first-come, first-served basis, with priority given to Rio Terrace Community League events.
• A signed rental agreement is required within 14 days of reserving your date. If a contract is not received, the date may be released to another renter.
• A 50% non-refundable rental payment and the $300 damage deposit cheque are due when the Rental Agreement is signed.
• The remaining rental balance is due two weeks prior to your event.
• Damage deposits are typically returned within two weeks following the rental, provided the facility has been left clean and undamaged.
• A minimum of 30 days’ notice is required for cancellations. Failure to provide sufficient notice may result in forfeiture of your reservation payment.
• Rio Terrace Community League reserves the right to refuse or cancel any booking at its discretion.

Hall Capacity

The hall accommodates:

• 150 guests (no alcohol)
• 119 guests (with alcohol)
• 190 guests (theatre-style seating)

Maximum occupancy must not be exceeded. Renters are responsible for any fines resulting from exceeding Fire Code occupancy limits.

Rental Rates

Community League Members

Friday or Saturday Rental

• $250
• Damage & Key Deposit: $300

Need access the evening before for decorating?

Add $50 (subject to availability).

Non-Members

Friday or Saturday Rental

• $400
• Damage & Key Deposit: $300

Hourly Rentals (Monday–ThursdayOnly)

Community League Members

• $30/hour
• Minimum 2-hour booking

Non-Members

• $50/hour
• Minimum 2-hour booking

Hourly rentals are not available on weekends.

Payment Options

We accept:

• E-Transfer
• Cheque
• Certified Cheque
• Money Order

Cheques should be made payable to:

Rio Terrace Community League

A $50 NSF fee will be charged for returned cheques.

Liquor Licence & Insurance

If alcohol will be served:

• A valid AGLC Liquor Licence must be obtained and displayed during the event.
• Obtain your licence here:
  https://aglc.ca/

All renters are required to carry Third-Party Liability Insurance naming Rio Terrace Community League as Additional Insured.

Event insurance can be purchased through:

http://www.eventinsurance.nfp.ca/

Rental Restrictions

The hall is not available for:

• Hall parties
• Stag or stagette parties
• Renters under 18 years of age
• Renters under 25 years of age where alcohol will be served

Renter Responsibilities

Renters are responsible for:

• Event setup
• Event teardown
• Cleaning immediately following the event
• Any damage or loss occurring during the rental period

Required Cleanup

Please complete the following before leaving:

Kitchen

• Wipe countertops
• Wipe stove
• Clean microwave
• Rinse sinks
• Ensure all appliances are turned off

Hall

• Remove all decorations and tape
• Return tables and chairs to storage
• Sweep floors
• Wet mop floors
• Wipe tables

Garbage

• Remove all garbage to the outdoor dumpster
• Pick up bottles and cans around the building
• Clean paper products from washrooms
• Remove cigarette butts outside entrances

Failure to properly clean the facility may result in deductions from your damage deposit and/or additional cleaning charges.

Optional Cleaning Service

An optional in-house cleaning service is available for $100 if booked in advance.

Please note this service does not include returning tables and chairs to storage.

Smoking Policy

Smoking is prohibited inside the facility.

Smokers must:

• Smoke outside away from entrances.
• Dispose of cigarette butts in a suitable container.
• Remove all cigarette waste from the property.

Please do not dispose of cigarette butts in indoor garbage containers.

For additional information, floor plans, rental availability, and community updates, please visit:

www.rioterrace.ca

Contact

Rio Terrace Community League
15504 – 76 Avenue NW
Edmonton, Alberta T5R 4L8

Email: rioterracecl@gmail.com
Text: 780-232-3399

We look forward to helping make your event a success!